WhiteOak Business Analytics · Any ERP

The answer, before somebody has to ask twice.

Financial intelligence over the accounting system you already run. It reads your ERP, monitors every fund against the budget the board adopted, ranks what is worth your attention today, and builds the board packet from the figures rather than from a spreadsheet. No migration. No IT project. Thirty minutes.

Works with nVision · Finance Manager · SchoolTool · WinCap and CSV

What arrives on day one

Reports and exports, built38

Funds monitored against budgetall

Board packet, end to end< 30s

Statutory forms produced6

Time to first answer30 min

Data you have to move0

READS YOUR ERP — NOTHING REPLACED

Live in

30minutes

From a file or a read-only connection to your first fund report. No conversion, no consultant, nothing installed on a district machine.

any ERP, or a CSV

Data you move

0records

Your ERP stays where it is and stays the system of record. This reads it. Nothing is migrated and nothing is replaced.

no migration project

Built already

38reports

Appropriation status, revenue status, trial balance, encumbrance ledger, cash flow, multiyear plan, vendor spend, W-9 and 1099 status, GML §103 procurement, M/WBE utilisation, grant compliance.

not a report builder — reports

Board packet

<30seconds

Treasurer’s report, appropriation and revenue status, claims and warrant, trial balance — assembled from the figures, with the agenda checklist beside it.

from the ledger, not a spreadsheet

Statutory forms

6filings

The ST-3, the Real Property Tax Cap form, the Property Tax Report Card, the Treasurer’s Report, the Trial Balance and the full board packet — derived, with the postings behind every line.

the ones the State asks for

Exceptions

Rankeddaily

Not an inbox of alerts. What is worth somebody’s attention today, in order, each one with the record behind it a click away and a reason it is on the list.

with the evidence attached

The problem

The data is already there. Nobody can get at it.

Almost no district is short of financial data. What they are short of is a straight answer between now and Thursday’s board meeting — and the distance between the two is a business official rebuilding the same spreadsheet every month from exports nobody trusts.

The month-end

Four days to say where you are

Export, paste, reconcile, format. By the time the answer exists it describes a month that has closed, and the decision it was meant to inform has already been taken.

The question

“Are we going to be short in transportation?”

A reasonable question with no fast answer, because pace against budget is not a number the accounting system keeps — somebody has to work it out, and they only do it when asked.

The finding

Discovered in March, dated October

The order that went past the bidding threshold, the reserve spent on something it was not established for, the fund balance over the cap. All visible in the data the day they happened.

Why this and not a dashboard

A chart is not an answer. A ranked list is.

Business intelligence tools give a district a canvas and a query builder, and six months later somebody has built four dashboards that nobody opens. This arrives knowing what a New York school district is required to produce and what its business official is asked on a Tuesday.

A general BI tool, or the ERP’s own reporting

SetupA data warehouse, a modelling layer and a consultant. Months before the first useful screen.

ContentAn empty canvas. Somebody in the district has to know both the finance and the tool.

OutputCharts. A board packet still gets assembled by hand the weekend before.

ComplianceNot its job. §103, the tax cap and the reserve rules are somebody’s memory.

When it breaksThe figures stop matching the ERP and nobody can say which is right.

WhiteOak Business Analytics

SetupThirty minutes, a read of your ERP, and the first fund report is on screen.

ContentThirty-eight reports written for New York districts, already there on day one.

OutputThe board packet itself, in under thirty seconds, with the agenda checklist beside it.

ComplianceProcurement thresholds, the tax cap, reserve purpose and M/WBE, monitored as figures rather than remembered.

When it disagreesIt says so, names both sides, and shows the postings it read.

What it produces

Thirty-eight reports, and the six the State asks for.

Not a report builder. Reports — written for New York school district accounting, in the shape the reader already expects, from the district’s own figures.

Report	What it answers	Who asks
Full Board Packet	Everything the board sees, assembled	The board
ST-3 Annual Financial Report	The State’s annual filing, derived	NYSED
Real Property Tax Cap	The levy limit and its exclusions	OSC
Property Tax Report Card	What the public is entitled to see	The public
Appropriation Status	Budget, expended, encumbered, available	Business official
Revenue Status	Estimated against received, by source	Business official
Treasurer’s Report	Cash, by fund, reconciled	The board
Cash Flow Projection	Whether the district can make payroll in March	Business official
Fund Balance Projection	Where the year ends, and the §1318 cap	Superintendent
GML §103 Procurement	Aggregate spend against the bidding threshold	Auditor
Reserve Funds	Each reserve, its purpose and what it was spent on	Auditor
Multiyear Financial Plan	Three years out, from this year’s figures	The board

And twenty-six more — trial balance, encumbrance ledger, claims and warrant, vendor spend, W-9 and 1099 status, M/WBE utilisation, grant compliance, capital projects, contract register, bank reconciliation, audit evidence, corrective action plans.

How it gets your figures

It reads what you already run. Nothing moves.

Your ERP stays the system of record. This takes a read of it — a nightly file, a report export, or a read-only connection where your vendor allows one — maps it to the New York uniform chart of accounts, and answers from there. If the mapping is ambiguous it asks rather than guessing, once, and remembers.

NightlyA file drops and the figures move. Yesterday’s postings are on this morning’s screens.

Any formatFixed-width, CSV, Excel, or the export your ERP already produces for the auditor.

Mapped onceYour account structure to the uniform chart, reviewed with you, then automatic.

Read onlyIt never writes to your accounting system. It cannot change a figure in it.

read nightly export — any ERP, any format map district chart → NYS uniform accounts derive fund position, pace, projection, exceptions show 38 reports · board packet · statutory forms never a write back into your accounting system

Honest about it

What it will not do.

This is the analytics product. It reads books somebody else keeps, and there are things that only the system doing the keeping can do.

Not a ledger

It cannot refuse an order

It will tell you the order went past the threshold. Refusing it at the moment somebody raises it is the ERP’s job, and that is a different product on this site.

Not a source

It is only as current as your export

A nightly file means this morning’s answer describes last night. Where your ERP allows a live read, it is live; where it does not, the screen says how old the figures are.

Not a rewrite

It does not fix a chart of accounts

If two buildings share one account code, no report can separate them. It will say so plainly rather than presenting a split it invented.

See it on your own figures

Send one export. Any month.

The fastest way to judge this is to give it a file you already produce and see whether the fund positions match what you know they are. If they do not, it names the difference, which is worth knowing either way.

Request a demonstration → Already a district? Sign in to the platform → · Replacing your accounting system? See the ERP →