Simple, transparent pricing

Built for K-12 districts & municipalities.
Priced to deliver ROI.

One flat monthly rate. Every module, every building, every user — from day one.

Schedule a Demo → Talk to the Team
SOC 2 Aligned
FERPA Compliant
No Student or Staff Data Stored
NYSED Aligned
99.5% Uptime SLA
Data Isolated Per District
Deployed in Under 30 Minutes
Pricing Scales With Your District

One flat monthly plan, sized to your operating budget. All 26 modules, unlimited users, every building, nightly ERP sync — included at every tier. No per-user fees, no implementation charge. Districts purchasing through a BOCES CoSer may recover a portion via state aid.

Your plan is a single flat monthly rate, tiered by the size of your operating budget — so smaller districts always pay less, never a penalty for being small. Every tier includes the same full platform.
Up to $15M $15M – $30M $30M – $50M $50M – $75M $75M – $100M $100M – $150M $150M and above
Available through participating BOCES CoSers — which simplifies procurement and means many districts recover a meaningful share of the cost the following year through state aid. We’ll confirm your exact rate in a short call.
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WhiteOak.IO Platform
Sized to your district
one flat monthly plan  ·  often state-aidable through your BOCES CoSer
Get Started →
No implementation fee  ·  no per-user charges  ·  no add-ons
Onboarding includes full ERP integration, data mapping, staff training, and go-live certification — at no additional charge. Most districts are live in under 30 minutes.
Everything included
✓
All 26 budget intelligence modules
Budget overview, invoice validation, exceptions, forecasting, vendor intelligence, and more
✓
Unlimited user accounts
Finance directors, principals, board members — everyone who needs access
✓
All school buildings included
Each building gets its own SFTP path and data routing automatically
✓
Nightly SFTP ERP sync
Data live by 7am every morning. Tyler Munis, Frontline Escape, Alio, WinCap supported
✓
AI-generated board packets
Professionally formatted reports for every board meeting — in seconds
✓
Exception & anomaly detection
16 automated validation rules catch duplicate invoices, vendor cap breaches, budget overruns
✓
Priority support & onboarding
Direct access to our team. Response within one business day, always
Potential return on investment

Built to recover its cost in months,
not years.

The figures below are illustrative of the exposure WhiteOak is designed to surface — reduced consultant fees, caught duplicate payments, prevented grant lapses, and recovered staff time — typically many times the platform’s cost.

$65M Budget District
$97K
potential annual exposure surfaced
Many times the platform cost
MOST COMMON
$100M Budget District
$150K
potential annual exposure surfaced
Many times the platform cost
$150M Budget District
$204K
potential annual exposure surfaced
Many times the platform cost
Illustrative figures · your potential savings depend on your district’s spend and processes
What WhiteOak replaces

Your ERP tells you what happened.
WhiteOak tells you what's about to go wrong.

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External Budget Consultants

Your ERP is a record-keeping system. WhiteOak is an intelligence layer — catching anomalies, flagging risks, and surfacing exceptions before they become problems.

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Manual Board Prep

20–40 hours per board meeting assembling reports from spreadsheets. WhiteOak generates a complete, formatted board packet in seconds.

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After-the-Fact Audits

Audit findings that cost $22K–$40K to remediate. WhiteOak's exception engine catches anomalies the day they occur — before they become findings.

Common questions

Everything you need to know

How is pricing determined?
Pricing is a single flat monthly plan sized to your district's operating budget, so smaller districts pay less. Every tier includes all 26 modules, unlimited users, every building, and nightly ERP sync — no per-user fees and no implementation charge. WhiteOak is available through participating BOCES CoSers, which simplifies procurement and means many districts recover a meaningful share of the cost the following year through state aid. We'll confirm your exact rate in a short call or demo.
What ERP systems do you support?
Tyler Munis, Frontline Escape, Alio, WinCap, and any ERP that can produce a CSV export. If your ERP isn't listed, contact us — we build custom integrations.
Are there per-user or per-building fees?
No. Your monthly plan is flat regardless of how many users you add or how many buildings are in your district. Add the superintendent, every principal, and the board — there's no additional cost.
How long does implementation take?
Under 30 minutes for initial setup. Onboarding — full ERP integration, data mapping with your chart of accounts, staff training, and go-live certification — is included at no additional charge. Most districts are live the same week they sign.
How does data get into WhiteOak?
We provide your IT team with SFTP credentials tied to your district. They configure a nightly export from your ERP to drop files to that path. The platform picks them up automatically at 6am EST and data is live by 7am — without any manual steps.
Is our financial data secure?
Yes. All data is encrypted in transit (TLS) and at rest (AES-256). Each district's data is fully isolated at the database level using Row-Level Security — no district can access another's data under any circumstances. We sign a BAA on request.

Ready to see it with your own data?

Most district finance directors see the platform paying for itself within the first quarter. Let us show you the numbers for your district specifically.

Schedule a Demo → Talk to Support